I. What is Extract of Birth Certificate?
According to Article 4, Clause 9 of the 2014 Law on Civil Status, an Extract of Birth Certificate is explained as follows:
“ An Extract of Birth Certificate is a document issued by competent state authority to prove the citizenship event of an individual registered at the citizenship registration agency. The original extract of birth certificate is issued immediately after the citizenship event is registered. A copy of the extract of birth certificate includes a copy obtained from the citizenship database and a copy authenticated from the original.”
From that definition, an extract of birth certificate can be understood as a document issued by the competent state authority to prove the event of birth registration of an individual at the citizenship registration agency.
II. Procedure for Registering Birth Certificate Extract for overseas Vietnamese
In case you are still residing abroad, you can authorize someone else to directly register for a copy of the birth certificate extract at the competent authority in Vietnam as follows:
Step 1: If the person you’re authorized is an organization or agency, this authorization must be established in writing following regulations. (If the authorized person is your grandfather, grandmother, father, mother, child, spouse, sibling, then you can skip this step.)
Step 2: The authorized person submits the application for issuing the copy of Birth Certificate Extract at the competent One-Stop Service Department/Administrative Center of the Civil status database-managing agency.
Step 3: Pay the required fees according to legal regulations.
If the application is complete and valid, it will be accepted. If the application is received after 3:00 PM, an Appointment Ticket will be issued, and the results will be returned to the requester on the next working day.
III. Documents for Registering a Birth Certificate Exctract
Documents for registering a copy of Birth Certificate Extract for Overseas Vietnamese include the following:
- A declaration form for issuing the copy of birth certificate extract.
- Authorization document.
- Original birth certificate.
- Personal identification documents (passport/ID card/citizen identification card or other documents with attached photo and personal information issued by the competent authority that still valid for use).
- Household registration book of the requester.
To save time on researching procedures, filling out forms, notarizing documents, and waiting for submission, you can contact HT for consultation and assistance with registering for an extract of birth certificate.
- Email: firstname.lastname@example.org
- Phone: +84 935 439 454.